Calendar Sharing for Outlook 2010/2013 - Exchange Accounts

  1. The account sharing their calendar:
        a. Open Outlook and bring up your calendar.
        b. Right click your calendar in the left sidebar, and click Properties.

        
       
        c. Click the Permissions tab.



        d. Click Add...




        e. Double-click the name of the user you wish to share your calendar with within your address book (if they do not          exist as a contact already, you may need to add them), and click OK.

        f. Highlight the name of the user, then set their calendar permissions (i.e. whether can they delete/create                         appointments, or if they can only view your calendar), then click OK.




    g. Permission Categories:
    1. Free/Busy time:
      • The viewer can only see free or busy times within the calendar.
    2. Free/Busy time, subject, location:
      • The viewer can only see the time, subject and location of appointments.
    3. Contributor:
      • The viewer can only see the free or busy times within the calendar, and can create new appointments.
    4. Reviewer:
      • The viewer can only see the full details of appointments.
    5. Nonediting Author:
      • The viewer can see the full details of appointments, can create appointments and delete self-created appointments.
    6. Author:
      • The viewer can see the full details of appointments, can create appointments, and can edit and delete self-created appointments.
    7. Publishing Author:
      • The viewer can see the full details of appointments, can create appointments and subfolders, and can edit and delete self-created appointments.
    8. Editor:
      • The viewer can see the full details of appointments, can create appointments, and can edit and delete all appointments.
    9. Publishing Editor:
      • The viewer can see the full details of appointments, can create appointments and subfolders, and can edit and delete all appointments.
    10. Owner:
      • The viewer has complete owner permissions.

  1. It is not necessary to select a category; individual permissions can be assigned to users.

     

  2. The account with whom the calendar is shared: 
    a. Open Outlook and bring up your calendar.
    b. Right click "My Calendars" and select Add Calendar -> Open Shared Calendar...



    c. Enter the email address of the account sharing their calendar, then click OK.



    d. The calendar should now be visible under "My Calendars" in the left sidebar.
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